Executive Support Administrator at Brunel's SS Great Britain

Role Title: Executive Support Administrator

Reports to: Executive Business Partner

Contract Type: Permanent, full-time (36.25 hours per week)
Please note that part-time applications (29 hours per week) will be accepted

Salary: £24,000 FTE

The Executive Support Administrator (ESA) at the SS Great Britain Trust will serve as administrative support to the Leadership Team, Executive Business Partner (EBP), Head of People, and the finance department. This role is key in supporting the Trust’s mission to protect and promote the heritage of Brunel’s SS Great Britain while driving operational excellence. The ESA will help the organisation to maximise executive productivity and facilitate strategic goals.

Key Responsibilities

• Provide diary and meeting support to members of the Leadership Team including Director of Marketing & Experience, Director of Development, and Director of Finance.
• Provide administrative support to the Head of People and the Finance Department including supporting the new starter/leavers and recruitment process.
• Liaise with the Head of People and Finance Department on a regular basis to ensure good working practices and clear communication.
• Assist the Executive Business Partner with administrative support to the CEO. Leadership team and wider organisation.
• Act as an initial point of contact for the Directors, dealing with straightforward issues and escalating critical.
• Assist the EBP with key events for the Trust e.g. all staff meetings, staff socials, patron visits, Exec Away days.
• Organises office and wider site admin needs such as stationery and beverage orders, car park passes, names badges and other miscellaneous equipment.
• Administer organisation wide surveys including staff temp check, Equal Opportunities Survey (Arts Council England funding requirement)
• Provide basic holiday cover for members of the Executive Support Team when required.
• Be a proactive member of the team, contributing to discussions and improving processes to ensure the Department runs effectively.
• Liaise and build relationships with the other Departments of the Trust where necessary.

Skills & Qualifications

• Minimum of 1 years’ experience of working and dealing with members of senior or executive management is essential.
• Minimum of 1 years’ experience of working in an administration position within a busy office environment is essential.
• Proven track record of being able to successfully juggle priorities, work to deadlines and manage a varied workload.
• Strong time management skills and organised approach.
• Comfortable working with financial information and raising purchase orders.
• Excellent attention to detail.
• Proactive and enthusiastic; able to use own initiative when required.
• Strong verbal and written communication skills.
• Excellent IT skills, with good knowledge of Microsoft packages, particularly Outlook, Word, Excel, Teams and PowerPoint
• Accustomed to handling confidential information, and professional discretion.

Preferred Attributes

• Confident and positive approach.
• Excellent interpersonal skills for maintaining good relationships with supporters, colleagues, suppliers and external agencies.
• Flexible and comfortable with a changing environment and new challenges.
• Sense of humour and calm under pressure.

Staff Benefits

• 23 days annual leave plus Bank Holidays
• Stakeholder Pension of 5%
• Health cash plan after completion of probation service
• Death in Service – 2 times annual salary from start date
• Free tickets to other attractions
• 25% discount off Restaurant and Shop
• Cycle Scheme and Tech Scheme
• Family Friendly policies
• Hybrid working

How to Apply

Please download an application form by clicking here.  Send your completed application form to jobs@ssgreatbritain.org by the deadline advertised below.

Closing date for applications: 5pm, Tuesday 7th October 2025

Interview date:  Interviews will be held on site on Monday 13th and Tuesday 14th October 2025

SS Great Britain is committed to diversifying our audiences and workforce. We actively encourage applications from candidates from groups under-represented in our organisation including; Black, Asian and minority ethnic, Disabled people. All full-time posts can be considered for job share.