Administrator Job Description

29 July, 2025

Job title: Administrator (part time 20 hours per week – 4 hrs per day over 5 days)
Location: Hybrid Post
Salary: PAYE £26k pro-rata
Deadline 1^st September
Interviews: 12^th September

About Diverse Artists Network:

We are a Bristol-based organisation committed to community cohesion, cultural celebration, and inclusive participation through arts, festivals, and engagement opportunities. Our vibrant and diverse volunteer community plays a central role in delivering our events and building stronger cross-cultural networks.

Role Overview: 

To provide support across organisational functions, ensuring efficient office operations, effective communication, and smooth coordination of activities, enabling programmes to run effectively and organisational goals to be met.

Key Responsibilities:

Financial Administration:

Support basic financial tasks such as processing invoices, tracking expenses, and maintaining records.

General Office Administration:

• Manage day-to-day office operations emails, phone, handling correspondence, and maintaining office supplies and equipment.
• Scheduling & Calendar Management: Organise meetings, appointments, and events; update organisational calendars and coordinate logistics.
• Supporting Programmes & Events: Assist with the planning, logistics, and administration of events, workshops, and programmes.
• Data & Record Keeping: Maintain accurate files, databases, and documentation related to programmes, memberships, and stakeholder contacts.
• Support Fundraising & Reporting:  Assist in preparing materials for funding applications and reports; support fundraising activities by maintaining relevant documentation.
• Support Team & Stakeholder Engagement: Provide logistical support for team meetings and external stakeholder meetings.
• Resources Management: Manage office supplies, equipment, and resources needed for programme delivery.
• Health & Safety & Compliance: Ensure the office environment complies with health and safety standards and organisational policies.
• In liaison with Programming and Artist Development Manager, Responsible for organising and coordinating surveys, feedback forms, and data gathering from programme participants, audiences, and partners.

Person Specification

Essential

• Proven experience in administrative or office support roles, ideally within a community, arts, or non-profit organisation.
• Basic knowledge of financial administration tasks such as processing invoices and expense tracking.
• Experience in supporting event coordination, scheduling, or logistics management.
• Familiarity with data management, record-keeping systems, and database maintenance.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal.
• Proficiency in using office software such as Microsoft Office (Word, Excel), Google Workspace and calendar management tools.
• Attention to detail and accuracy in handling financial and organisational data.
• Ability to work proactively and independently, while also being a supportive team player.
• Commitment to the organisation’s values of inclusion, diversity, and community cohesion.

Desirable

• Experience using Quickbooks and managing a payroll
• Previous experience supporting fundraising and preparing funding reports
• Familiarity with fundraising platforms or grant management.
• Experience with social media or digital communication tools.

Working pattern:

 Mainly remote, if desired with at least one session per week office based

How to Apply:

Please see further inofrmation at Administrator Job Description – Diverse Artists Network
Deadline:  5pm on Monday 1^st September.
Interviews: 12^th September
Please send to: manager@diverserartistsnetwork.com

1. A cover letter detailing your relevant experience and motivation for the role.
2. A CV or portfolio highlighting your skills and achievements.
3. Contact details for two professional references.
4. Please complete the online Equal Opportunities Monitoring form.
5. Please put “DAN Administrator Application” in the subject line of your email.

Equality & Diversity

We are committed to fostering a diverse and inclusive environment and welcome applications from candidates of all backgrounds. We particularly encourage people who have lived experience relating to our core aims, who come from underrepresented & underserved communities, people of the global majority, people with experience of migration.