Events and Programme Coordinator (maternity leave cover) at Wiltshire Music Centre

Events and Programme Coordinator (maternity leave cover)

£24,425

Job Description

Wiltshire Music Centre is seeking a highly organised, pro-active and dynamic Events and Programme Coordinator to support the planning, coordination, and delivery of our artistic programme events and all other cultural, commercial, educational events and bookings at the venue.

This role is ideal for a detail-oriented individual with a confident communication style and excellent administration skills. You will play a central role in a thriving live music venue and be capable of juggling multiple projects in a dynamic environment.

This is a great opportunity for someone with previous experience of working in a venue or live events and a natural can-do attitude.

About the role  

Core responsibilities

Event coordination and delivery

• Lead on show advancing; liaising with visiting performers and commercial hires to confirm the details and requirements of their event and ensuring our Technical, Facilities and Concert team are appropriately prepared and briefed for the show.
• Liaise with and book suppliers who provide event services such as artist hospitality, accommodation, piano tuning and page turning.
• Use our venue management software (Yesplan) and ticketing (Spektrix) to effectively plan event activity at the venue.
• Work with the Programme team and various stakeholders to manage all the logistical and venue arrangements for the annual Bradford Roots Music Festival and other similar festivals and events as required.
• Work with the Senior Operations Manager and Volunteer Coordinator to ensure events and activities at the venue are appropriately staffed.
• Implement WMC’s policies and procedures including Health & Safety and Safeguarding requirements and ensure our event teams are properly briefed
• On occasion acting as the Concert Manager leading event delivery, briefing the concert team and ensuring the smooth running of events.
• When needed, support the Facilities Manager with venue setup ensuring we are ready for events and bookings.
• Participate in and support the delivery of the weekly event review meeting, regular Concert Manager team meeting and any other relevant team meetings.

Programme planning

• Work with the Programming team to ensure we maintain an accurate events calendar in our venue management system (Yesplan)
• Administer requests and manage contracts for commercial hires, liaising with the Programming team to ensure no clashing and maximising income.
• Support the Artistic Director with programme related admin such as contracting and budgeting.

Finance and budgeting

• Keeping budgets up to date, progressing invoices, supporting with PRS processes and other related finance admin.

 Download the recruitment pack for full details.

Applications

Deadline date: Thursday 10th July Interview date: Friday 17th July

Please see further details and application materials at Events and Programme Coordinator (maternity leave cover) - Wiltshire Music Centre. To apply, email your CV with a two page cover letter outlining why your skills and experience align with the role to recruitment@wiltshiremusic.org.uk. For an informal chat about the role, contact Chloe Edgell, Senior Operations Manager on chloe.edgell@wiltshiremusic.org.uk