The following vacancy is being promoted on behalf of Business West:

Executive Assistant to the CEO

Salary: Circa £33,000 per annum – dependent on experience
Contract type: Permanent, Full-time
Hours: 37 hours per week (we can consider part-time applications of 30 hours or over)
Location: Leigh Court (BS8) and Central Bristol offices with hybrid working

About the role

Business West is a business leadership and support organisation, driving long-term prosperity for businesses and our region. We help individual businesses succeed, and we convene communities, build evidence, and influence change.

Are you an exceptionally organised, proactive professional who enjoys being one step ahead, bringing people together and making things happen? We’re looking for an Executive Assistant to the CEO who can combine high-level executive support with project coordination and a passion for finding smarter ways of working.

This is a pivotal role at the heart of Business West. You’ll help ensure that the CEO’s time is focused on the right priorities, turn meeting decisions into action and coordinate key projects and initiatives that support our business objectives.

Responsibilities

  • Providing proactive executive support: Managing the CEO’s diary, inbox, travel and meetings, balancing competing priorities and ensuring time is used effectively.
  • Driving action and accountability: Capturing meeting decisions, tracking actions and following up with colleagues and stakeholders to ensure deadlines are met.
  • Coordinating key projects: Supporting the delivery of corporate policy projects, special activities and British Chambers Accreditation and reporting requirements.
  • Supporting Board and committee meetings: Preparing and circulating papers, taking minutes and coordinating actions and responses.
  • Working smarter through technology: Using Microsoft 365, CRM systems and AI tools such as Microsoft Copilot and ChatGPT to streamline processes and improve efficiency.
  • Building strong relationships: Coordinating correspondence, preparing briefings, maintaining accurate records and providing support to directors, heads of department and associated partnerships.

Person specification

You’ll be an experienced Executive Assistant or Senior Project Coordinator who is comfortable supporting senior leaders in a fast-paced environment. You’ll bring:

  • Experience managing a complex diary and inbox for a senior executive.
  • Strong project coordination skills, with the ability to track actions, timelines and stakeholders from start to finish.
  • Excellent written and verbal communication skills and outstanding attention to detail.
  • The ability to prioritise, anticipate needs and take initiative without waiting to be asked.
  • Discretion, professionalism and the ability to handle confidential information.
  • Confidence using Microsoft Office 365 and a genuine enthusiasm for embracing AI and new digital tools.

Experience of Board or committee administration, company secretarial duties and CRM systems would be an advantage.

More information

For further details about the role, including employment benefits and more about working for Business West, please see the original job listing on Business West's website.

You can download the full job description here.

How to apply

To apply, please click on the ‘Apply’ link on the original job page and upload:

  • Your current CV.
  • A covering letter telling us why you would like to work for Business West and outlining your relevant skills and experience.
  • Complete the EDI monitoring form link at the bottom of the page.

Close date for applications is 9am on Monday 9th November 2027.  Please apply as soon as possible as we reserve the right to close the vacancy early if we receive a large volume of applications.